The security of the asset should also be a key consideration. As part of your designs, plans and insurance requirements, security should have been factored in, and fittings may include:
- CCTV that can be reviewed or monitored if needed. Cameras should cover as much of the building as possible but must include the entrances of the car park and all access points to the building
- grills/roller shutters on windows and doors
- alarm systems with a clear process in place to respond should the alarm go off
- access control systems to monitor who is entering and leaving the building; these could range from a simple sign-in process to a system that only gives access to authorised individuals.
Once the facility is operational, you need to ensure these systems are maintained, remain effective and that you have a way of tracking and recording use in case of any damage for insurance purposes.
If multiple people from your organisation have access to keys, you should have a system in place to record who holds keys and to ensure they are returned if someone leaves.
If your asset is hired out without a keyholder present, you should set out clear conditions in any hire agreement which cover how to secure the building, returning of keys, requirements for clearing up, and the care and storage of equipment.